Marketing & Facilities Assistant – Needed for Vancouver Firm.

Job Type: ,

Our client is a small firm located just outside the downtown core.  The position they are looking to fill would be providing assistance to the firm administration including coordination of facilities and marketing systems.

Previous experience with marketing or administrative assistant work is preferred.

Responsibilities include:

  • Provide assistance to firm administration
  • Provide basic IT support
  • Liaise with outside IT company when needed
  • Assist with setup for new staff
  • Liaise with building management regarding maintenance, security cards and parking
  • Act as Fire Warden
  • Maintain and update safety information and procedures
  • Set up and coordinate meetings, training sessions, webinars and conferences
  • Order catering
  • Assist with staff social events
  • Reception coverage upon request
  • Collaborate with case management software administration team to maintain the client relationship management functions and generate and analyze reports
  • Coordinate social media reviews
  • Oversee firm and individual lawyer mailing lists
  • Coordinate marketing and business development functions, events, and opportunities for the firm and individual lawyers including receptions, conferences, celebrations, holiday cards, gifts, thank you gifts, and referral gifts
  • Collaborate with vendors to design, budget, and produce promotional materials for client referral gifts
  • Coordinate creation of holiday e-cards
  • Draft, edits and finalize Internal Firm Newsletter
  • Send out mailchimp communications
  • Oversee marketing inventory
  • Manage mailing lists for e-blasts
  • Work with third party website designers to maintain and improve website content
  • Other tasks as assigned by the Director of HR & Operations or other senior Management
  • Ensure adherence to the firm’s policy and procedures manual

Salary for this position is $50,000 – $60,000/annum (Depending on experience)

Please send us your resume today!

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