Remote Legal Administrative Assistant for Criminal Defence Firm

Our client is a well-established BC criminal defence firm with offices in Vancouver, Victoria, and Kelowna, and is seeking a detail-driven Legal Administrative Assistant to support its busy criminal practice. This is a fully remote position and the firm provides your computer, phone, and equipment, and you’ll work from a remote server stocked with precedents, templates, and clear guidance on the firm’s expectations. This role is the operational backbone of a criminal defence practice, where accuracy and calendar discipline aren’t just important, they’re everything. If you’re someone who takes deadlines seriously and finds satisfaction in keeping a complex schedule airtight, this role will suit you.

Responsibilities:

• Manage the court calendar — the central, mission-critical function of the role. Track and maintain all court appearances, including Judicial Case Manager (JCM) appearances, ensuring no date is ever missed
• Maintain matters in the firm’s cloud practice-management software
• Prepare and manage correspondence, court documents, and precedents from the firm’s template library
• Answer incoming calls during phone hours (8:30 a.m.–5:00 p.m.), taking accurate messages and routing inquiries — you won’t be expected to advise on legal matters, simply to capture details and pass them along promptly
• Coordinate disclosure, filings, and case documentation
• Liaise with the operations manager, who handles billing and payments (no bookkeeping or payment collection in this role)

Qualifications:

• Experience as a Legal Administrative Assistant or Legal Secretary, ideally in criminal defence — though strong litigation LAAs from other areas with excellent organizational skills will be considered
• Exceptional calendar and deadline management — this is the single most important quality for the role
• Familiarity with BC Provincial Court criminal procedure and court appearance types (an asset)
• Comfort with cloud-based practice software such as Cosmolex, Clio, or similar
• Clear, professional phone manner and sound judgment about what to escalate
• Reliability and discretion — you’ll be trusted to keep the practice running without close supervision in a remote setting

The salary for this position is $65,000–$75,000, commensurate with experience