Our client is a global law firm with lawyers located in more than 40 countries throughout the Americas, Europe, the Middle East, Africa and Asia Pacific, positioning them to help companies with their legal needs around the world. As one of Canada’s leading law firms with a team of innovative, proactive and dedicated lawyers, administrative and support staff who serve their clients in Canada and around the world, their mission is to be the leading global business law firm. They offer competitive salaries and benefits including a generous, top-rated employee pension plan.
If you are talented in providing unprecedented service, are enthusiastic and a team player, they are looking for you. The Vancouver office of the firm is currently looking for a Legal Administrative Assistant to support a team of lawyers practicing in the Litigation group and invite you to review their job description. This position is ideal for someone who is enthusiastic, flexible and both interested and strong in client management and billing support.
Duties & Responsibilities
Responsible for the billing support for a group of lawyers including generating bills on a monthly basis, understanding and adapting to specific client requirements, working with US and international counterparts to open and bill files originating outside of Canada in accordance with international requirements, and transmitting bills through electronic billing hubs as required by clients;
Provide all administrative support including conducting conflicts checks, opening and closing files, pro-actively keeping track of deadlines, keeping client records current and lawyers organized;
Maintenance of established filing systems, including correspondence, reports, records, confidential files and B/F files and/or systems;
Some document production support for daily correspondence, pleadings and other document preparation;
File preparation and management;
Assist with booking tribunal / court and other hearing dates, communicate with registries;
Organize, and assemble documents and books in support of tribunal and court hearings as required;
Liaise with legal assistants, paralegals, other lawyers and clients on file progress;
Other legal duties as required.
Knowledge, Qualities & Experience Required
Minimum of 5 years’ experience as a Legal Administrative Assistant, with experience in Litigation, specifically Employment and Labour;
Graduate of an accredited Legal Administrative Assistant program or relevant experience;
Understanding and familiarity with administrative tribunal and court procedures;
Proven experience handling a high volume practice;
Strong attention to detail skills;
Excellent organizational and time management abilities required to prioritize a high volume of tasks or competing priorities;
Dedicated to providing service beyond expectation;
Excellent communication and interpersonal skills;
Proven problem-solving skills with the ability to visualize and deliver creative solutions; and
Ability to manage multiple internal clients and be adaptable to the needs of each.
This is a great opportunity. Please attach your resume below and we will be happy to meet you either in person or digitally to discuss the position and your career goals!