LEGAL ADMINISTRATIVE ASSISTANT – Labour Law, Human Rights

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Our client is a leading progressive law firm practicing administrative, constitutional, and public law from their offices in Railtown. Their practice focuses on union-side labour law, human rights, employment law, professional regulatory law, constitutional law, and public interest litigation.

They are currently looking for a team-oriented and experienced Legal Administrative Assistant with a great work ethic to join their team to work in a collegial, down-to-earth environment where they value staff, clients, and their community.

Responsibilities:

  • Provide administrative support to assigned lawyers.
  • Open and close files, organize and maintain electronic and paper filing.
  • Draft and prepare letters, memorandum and submissions as directed by lawyers.
  • Compile, format and produce books of authorities and documents, applications and submissions.
  • Coordinate with clients, arbitrators, administrative tribunals and courts to arrange dates for hearings and court proceedings.
  • Assist with reviewing and organizing documentary evidence.
  • Manage assigned lawyers’ calendars and bring forward systems to ensure deadlines are met.
  • Process billable and non-billable time and disbursements and prepare client invoices.
  • Sharing responsibility for answering telephones, welcoming clients, photocopying, and closing files.
  • Other tasks as assigned to the administrative team.

Qualifications: 

  • Certificate or diploma from a recognized legal administrative assistant program or 2+ years’ experience as a legal administrative assistant is an asset.
  • Excellent oral and written communication and interpersonal skills.
  • Excellent organizational and team work skills.
  • Excellent attention to detail and keyboarding accuracy.
  • Proficiency with Microsoft Word.
  • Ability to multi-task, prioritize work and manage time effectively with minimal direction.

Compensation:

  • Competitive salary commensurate with experience;
  • Three weeks’ vacation (prorated) commencing in the first year of employment.
  • Comprehensive benefits, including medical, dental, paid sick days and pension.

If you would like to put your skills to work in a collegial, down-to-earth environment where teamwork is an essential part of the job, please apply by sending a cover letter and resume.

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