Leading Global Law Firm in Downtown Vancouver is Hiring Now! Legal Administrative Assistant, Securities & Capital Markets

Job Duration:

Job Type: ,

Our client, one of Canada’s leading law firms with a team of innovative, proactive and dedicated lawyers, administrative and support staff, is looking for an LAA (open to paralegals with strong admin skills) to join their Securities and Capital Markets department. This firm has been ranked as one of Canada’s best employers over the past decade, offering competitive compensation as well as a suite of benefits to their employees.

Responsibilities and Duties

  • Update and revise a variety of often lengthy documents;
  • Maintain records of all client files, related records and general files;
  • Edit, format, print and revise letters, memos, reports, forms, labels and other printed material using Word, Excel, PowerPoint, from dictation or other instruction as required;
  • Handle incoming and outgoing mail, answer client telephone calls and general inquiries;
  • Maintain an efficient file management and bring forward system;
  • Input all time entries daily and process all accounts for the lawyers;
  • Open and close client/matter files;
  • Perform administrative and related duties as assigned and assist others in the department as required;
  • Perform a variety of routine tasks as well as special projects as required;
  • Other duties as required.

Qualifications and Skills

  • Minimum of 3 years’ experience as a Legal Administrative Assistant position (preferably in an active Securities environment);
  • Graduate of an accredited Legal Administrative Assistant program or relevant experience;
  • Advanced PC skills, particularly with Microsoft Office Suite (Word, Excel, etc.);
  • Experience with SEDAR/SEDI filings;
  • Strong attention to detail;
  • Able to use good judgment and maintain professionalism;
  • Able to ensure utmost confidentiality and use of discretion at all times;
  • Dedicated to providing quality service to clients and service beyond expectations;
  • Excellent communication (written & verbal) and interpersonal skills with ability to listen effectively, respond appropriately, and maintain mutual comfort level while relating to a diverse group of individuals;
  • Strong ability to perform well and be unfailingly diplomatic in a high pressure environment with multiple clients;
  • Excellent organizational and time management skills;
  • Proven problem-solving skills with the ability to visualize and deliver creative solutions;
  • Ability to maintain excellent working relationships with all staff.

If this sounds like a good job meant just for you, and you are able to meet the qualification expectations required for the position, please send us your resume today.  We’d be very happy to discuss your career goals with you, either in person or virtually.  Thanks!

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